This policy has been prepared in accordance with the requirements of Articles 13 and 14 of Regulation (EU) 2016/679 - General Data Protection Regulation (GDPR) and is intended to inform you about the personal data processing activities, the purposes for which the data are processed, the measures and safeguards for the protection of the processed data, your rights and how you can exercise them in accordance with the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (referred to as "Regulation 2016/679" or "GDPR") and other applicable national and European Union laws of all parties involved in the project.

Specifically, the project "Developing Environmental and Circular Knowledge - DECK" is a project co-funded by the European Commission - European Education and Culture Executive Agency (EACEA) - Program ERASMUS+ 2021-2027 (Project ID:101090437, Call: ERASMUS-SPORT-2022-SCP) which has the overall objective of raising awareness and promoting the adoption of environmental management and circular economy practices by key players in the sport in order to improve sustainability during canoe and kayak competitions.

The following information describes the processing of personal data of participants in DECK events and users who visit the project website (www.deckproject.eu) in accordance with Regulation 2016/679.

The policy provided here does not pertain to other websites, pages, or online services accessible via hyperlinks on the above websites but relating to resources outside the DECK domain.

1. JOINT CONTROLLERS OF THE PROCESSING

Project partners within DECK are:

• Italian Canoe and Kayak Federation (FICK)
• Scuola Superiore di Studi Universitari e di Perfezionamento S. Anna (SSSA)
• Sport e Salute Spa (SdS))
• Hrvatski Kajakaski Savez (CCF)
• Elliniki Omospondia Kanoe Kagiak Orthias Sanidokopilasias Kymatolisthisis Me Sanida (EOKK)
• Kajakaska Zvez Slovenije (KZS)
• International Canoe Federation (ICF)

jointly determine the purposes and means of the processing, as well as allocate responsibilities under Regulation (EU) 2016/679 (including where a processing operation is carried out by a controller jointly with other controllers or on behalf of another controller in order to ensure the protection of the rights and freedoms of data subjects and the different forms of responsibilities of controllers and processors, including in relation to oversight by supervisory authorities) right joint controller agreement signed between the parties on 24 October 2023, which is reproduced here in excerpt in the following terms: 

Contact details of the project coordinator:

ITALIAN CANOE KAYAK FEDERATION (FICK)

Address: Viale Tiziano, 70 - 00196, Rome - Italy.

e-mail: federcanoa@federcanoa.it; 
sito web: https://www.federcanoa.it;

Contact details of other partners

SCUOLA SUPERIORE DI STUDI UNIVERSITARI E DI PERFEZIONAMENTO S ANNA (SSSA)

Address: Martiri Della Liberta' Square 33, Pisa 56127, Italy.

e-mail: elena.cellai@santannapisa.it;
sito web: https://www.santannapisa.it/it;

SPORT E SALUTE SPA (SdS)

Address: Piazza Largo Lauro De Bosis 15, Rome RM 00135, Italy.

e-mail: sdssegreteria@sportesalute.eu;
sito web: https://www.sportesalute.eu; https://scuoladellosport.sportesalute.eu

HRVATSKI KAJAKASKI SAVEZ (CCF)

Indirizzo: Ulica Kneza Mislava 11, Zagreb 10000, Croatia,

e-mail: kajakaski-savez@zg.t-com.hr;
sito web: https://kajak.hr/;

KAJAKASKA ZVEZ SLOVENIJE (KZS)

Indirizzo: Celovska Cesta 25, Ljubljana 1000, Slovenia,

E-mail: KAJAK.ZVEZA@SIOL.NET;
Website: https://kajak-zveza.si/;

ELLINIKI OMOSPONDIA KANOE KAGIAK ORTHIAS SANIDOKOPILASIAS KYMATOLISTHISIS ME SANIDA (ΕΟΚΚ)

Indirizzo: Akti Al.Koumoundourou 22, Peiraias 185 33, Greece,

e-mail: info@canoekayak.gr;
sito web: https://canoekayak.gr/;

INTERNATIONAL CANOE FEDERATION (ICF)

Indirizzo: in Avenue De Rhodanie 54, Lausanne 1007, Switzerland,

e-mail: info@canoeicf.com;
sito web: https://www.canoeicf.com/;

2. LEGAL BASIS OF THE PROCESSING

1. We collect and process personal data based on contractual obligation (Project ID:101090437, Call: ERASMUS-SPORT-2022 SCP) in accordance with Article 6, par. 1, letter b) of the GDPR;
   
   
2. The DECK project is co-funded by the European Commission-European Education and Culture Executive Agency (EACEA) - Program ERASMUS+ 2021-2027; therefore, personal data are processed under a legal obligation pursuant to Article 6, par. 1, letter c) of the GDPR and, in particular, based on the obligations under the Program and the Financial Regulation applicable to the general budget of the Union
   
   
3. We collect personal data from website users on the basis of the user's consent in accordance with Article 6 letter a) of Regulation (EU) 2016/679 - (GDPR) in order to provide access to content and services provided by the website www.deckproject.eu and thus achieve the objectives established by the DECK project.
   
   
4. The consent of website users and participants in project activities is also required to circulate the project newsletters.
   
   
5. The personal data collected will be provided to all the project partners and relevant European institutions under contractual obligation in accordance with Article 6, par. 1, letter b) of the GDPR.

3. RETENTION PERIOD OF THE PERSONAL DATA

The personal data collected under the DECK project will be stored for a period not exceeding the period necessary to complete the project and for the audit purposes envisaged by the Project "Developing Environmental and Circular Knowledge - DECK" co-funded by the European Commission - European Education and Culture Executive Agency (EACEA) - Program ERASMUS+ 2021-2027 (Project ID:101090437, Call: ERASMUS SPORT-2022-SCP), by European or national legislation and to European institutions. Data will be stored for up to 5 years after the end of the project (until the end of 2030).

4. CATEGORIES OF PERSONAL DATA AND PURPOSE OF THE PROCESSING

1. Data of participants in project events
   Registration for events organised under the project requires the collection of a set of participant data, which may include, names, pictures, contact information (e-mail and/or phone number).

2. Data reported by users
   The sending of messages, based on the free, voluntary and explicit choice of the user, to the contact addresses of the DECK Project, the voluntary completion and submission of the forms made available on this website, the voluntary request to receive the newsletter entail the acquisition of the sender's contact data - necessary to provide a response - as well as all the personal data communicated in this manner.

3. Cookies and other tracking tools
   The website uses technical cookies that allow navigation on the site and its correct functioning. The use of these cookies does not require the consent of the interested party. For this reason, the use of technical cookies will be the default setting when accessing the Project website. If you intend to continue browsing, installing only technical cookies, you can click either on the "reject" or "accept selected" button. This is because the switch command to activate or deactivate the other types of "statistical" and "preferences/marketing" cookies indicated in the banner is programmed, by default, in the "deactivated" mode.
   
   List of technical cookies used by the website:
   
   

   Cookie	Cookie origin domain	Description	Duration
   CONSENT	youtube.com	Used to detect whether the visitor has accepted the marketing category in the cookie banner. This cookie is necessary for the website to comply with the GDPR.	2 years
   CookieConsent	deckproject.eu	Stores the user's cookie consent state for the current domain	1 year
   hex (32)	deckproject.eu	Used to handle server calls to the site's backend systems	Session

   
   
   The website also uses cookies that detect the navigation path of users on the site (analytical cookies)strong>, recording how visitors interact with the site. For the installation of this type of cookie, the consent of the interested party is required. You can install "analytical cookies" by clicking on the "Accept all" button; vice versa, if you intend to accept only this category of cookies and not the others indicated in the banner, except for necessary cookies, you can, after activating the switch corresponding to the "statistics" item, click on the "Accept selected" button.
   
   List of analytical cookies used by the website:
   
   

   Cookie	Cookie origin domain	Description	Duration
   dtCookie	coninet.it	not classified	Session
   dtCookie	deckproject.eu	not classified	Session
   dtPC	coninet.it	not classified	Session
   dtSa	coninet.it	not classified	Session
   rxvisitid	deckproject.eu	Set a unique ID for the session. This allows the website to obtain data on visitor behavior for statistical purposes.	Session
   rxVisitor	coninet.it	not classified	Session
   rxVisitor	deckproject.eu	not classified	Session
   rxvt	coninet.it	Set a timestamp for when the visitor entered the website. This is used for analytical purposes on the website.	Session
   rxvt	deckproject.eu	Set a timestamp for when the visitor entered the website. This is used for analytical purposes on the website.	Session
   yt-player-headers-readable	youtube.com	Used to determine the optimal video quality based on the visitor's device and network settings	Lingering

   
   
   Preferences can be modified, and you can revoke the consent given at any time by clicking on the appropriate icon at the bottom left of the website pages and following the relevant instructions. All analytical cookies can be deleted from the user's device by following the instructions below.
   
   Finally, the website also uses profiling cookies (preferences, marketing) which collect information about the user to personalize their online experience (e.g. through personalized advertising). The use of profiling cookies requires the user's consent; failure to provide consent for this type of cookie does not affect the experience on the website in any way. Consent is expressed by the user by selecting the "Accept all" button or by ticking the "preferences" or "marketing" button or both and clicking on “Accept selected”.
   
   List of profiling cookies used by the website:
   

   Cookie	Cookie origin domain	Description	Duration
   dtSa	deckproject.eu	Collects data on browsing and user behavior on the website. It is used to compile statistical reports and heatmaps for the website owner.	Session
   LAST_RESULT_ENTRY_KEY	youtube.com	Used to track user interaction with embedded content	Session
   LogsDatabaseV2:V#||LogsRequestsStore	youtube.com	not classified	Lingering
   TESTCOOKIESENABLED	youtube.com	used to track user interaction with embedded content	1 day
   VISITOR_INFO1_LIVE	youtube.com	not classified	180 days
   VISITOR_PRIVACY_METADATA	youtube.com	not classified	180 days
   YSC	youtube.com	not classified	Session
   ytidb::LAST_RESULT_ENTRY_KEY	youtube.com	Used to track user interaction with embedded content	Lingering
   YtIdbMeta#databases	youtube.com	Used to track user interaction with embedded content	Lingering

   
   
   Preferences can be modified, and you can revoke the consent given at any time by clicking on the appropriate icon at the bottom left of the website pages and following the relevant instructions. All analytical cookies can be deleted from the user's device by following the instructions below.
   
   You can control and manage cookies in several ways using your web browser. Cookies on the website can be disabled by downloading the appropriate Ghostery software (https://www.ghostery.com/en/try-us/download-add-on/) for your browser and disabling the use of individual cookies.
   
   

4. Social media
   We use social media platforms to promote events organised under the project and to circulate project results. Each social media platform has its own privacy policy and processes your personal data on a lawful basis.
   
   Facebook
   When you visit the DECK project Facebook page, Facebook recognises your profile and establishes a direct link between your browser and your Facebook profile, and receives information about your IP address visit. You can read Facebook's Privacy Policy for more information (http://www.facebook.com/policy.php).
   
   Instagram
   When you visit the DECK project Instagram page, Instagram recognises your profile and makes a direct link between your browser and your Instagram profile, and receives information about your IP address visit. For more information, you can read Instagram's Privacy Policy (https://privacycenter.instagram.com/policy/version/5601719079934335/)
   
   Twitter
   When you visit the DECK project Twitter page, Twitter recognises your profile and makes a direct link between your browser and your Twitter profile and receives information about your IP address visit. For more information you can read Twitter's Privacy Policy (https://twitter.com/it/privacy).

5. RECIPIENTS OF THE DATA

According to legal and contractual obligations related to the project, personal data collected from Project participants may be provided to the following entities:

1. European Commission
2. the European Anti-Fraud Office (OLAF) under regulations no. 883/201316 and no. 2185/9617
3. the European Public Prosecutor's Office (EPPO) under regulation (EU) 2017/1939
4. the European Court of Auditors (ECA) in accordance with Article 287 of the Treaty on the Functioning of the European Union (TFEU) and Article 257 of the financial regulation (EU) 2018/1046.
5. All Project partner (art.1)

6. RIGHTS OF DATA SUBJECTS

Data subjects have the right to obtain access to their personal data, as well as the rectification or erasure of such data or the restriction of processing concerning them, and to object to processing (pursuant to Articles 15 to 22 of the Regulation). Please contact one of the partners to submit all the requests to exercise these rights.

7. RIGHT TO LODGE A COMPLAINT

If the data subject believes that the processing of personal data concerning them violates the Regulation, they have the right to lodge a complaint with each of the DECK project partners under Article 77 of the Regulation.

8. CHANGES TO THIS POLICY

The information in this policy is subject to change. If so, the date related to the "last update" at the bottom of this page will also change. Any changes to this policy will apply immediately with regard to your data.