This policy has been prepared in accordance with the requirements of Articles 13 and 14 of Regulation (EU) 2016/679 - General Data Protection Regulation (GDPR) and is intended to inform you about the personal data processing activities, the purposes for which the data are processed, the measures and safeguards for the protection of the processed data, your rights and how you can exercise them in accordance with the requirements of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (referred to as "Regulation 2016/679" or "GDPR") and other applicable national and European Union laws of all parties involved in the project.

Specifically, the project "Developing Environmental and Circular Knowledge - DECK" is a project co-funded by the European Commission - European Education and Culture Executive Agency (EACEA) - Program ERASMUS+ 2021-2027 (Project ID:101090437, Call: ERASMUS-SPORT-2022-SCP) which has the overall objective of raising awareness and promoting the adoption of environmental management and circular economy practices by key players in the sport in order to improve sustainability during canoe and kayak competitions.

The following information describes the processing of personal data of participants in DECK events and users who visit the project website (www.deckproject.eu) in accordance with Regulation 2016/679.

The policy provided here does not pertain to other websites, pages, or online services accessible via hyperlinks on the above websites but relating to resources outside the DECK domain.

 

1. JOINT CONTROLLERS OF THE PROCESSING

Project partners within DECK are:

• Italian Canoe and Kayak Federation (FICK)
• Scuola Superiore di Studi Universitari e di Perfezionamento S. Anna (SSSA)
• Sport e Salute Spa (SdS))
• Hrvatski Kajakaski Savez (CCF)
• Elliniki Omospondia Kanoe Kagiak Orthias Sanidokopilasias Kymatolisthisis Me Sanida (EOKK)
• Kajakaska Zvez Slovenije (KZS)
• International Canoe Federation (ICF)

jointly determine the purposes and means of the processing, as well as allocate responsibilities under Regulation (EU) 2016/679 (including where a processing operation is carried out by a controller jointly with other controllers or on behalf of another controller in order to ensure the protection of the rights and freedoms of data subjects and the different forms of responsibilities of controllers and processors, including in relation to oversight by supervisory authorities) right joint controller agreement signed between the parties on 24 October 2023, which is reproduced here in excerpt in the following terms: 

 

Contact details of the project coordinator:

ITALIAN CANOE KAYAK FEDERATION (FICK)

Address: Viale Tiziano, 70 - 00196, Rome - Italy.

e-mail: federcanoa@federcanoa.it; 
sito web: https://www.federcanoa.it;

 

Contact details of other partners

SCUOLA SUPERIORE DI STUDI UNIVERSITARI E DI PERFEZIONAMENTO S ANNA (SSSA)

Address: Martiri Della Liberta' Square 33, Pisa 56127, Italy.

e-mail: elena.cellai@santannapisa.it;
sito web: https://www.santannapisa.it/it;

 

SPORT E SALUTE SPA (SdS)

Address: Piazza Largo Lauro De Bosis 15, Rome RM 00135, Italy.

e-mail: sdssegreteria@sportesalute.eu;
sito web: https://www.sportesalute.eu; https://scuoladellosport.sportesalute.eu

 

HRVATSKI KAJAKASKI SAVEZ (CCF)

Indirizzo: Ulica Kneza Mislava 11, Zagreb 10000, Croatia,

e-mail: kajakaski-savez@zg.t-com.hr;
sito web: https://kajak.hr/;

 

KAJAKASKA ZVEZ SLOVENIJE (KZS)

Indirizzo: Celovska Cesta 25, Ljubljana 1000, Slovenia,

E-mail: KAJAK.ZVEZA@SIOL.NET;
Website: https://kajak-zveza.si/;

 

ELLINIKI OMOSPONDIA KANOE KAGIAK ORTHIAS SANIDOKOPILASIAS KYMATOLISTHISIS ME SANIDA (ΕΟΚΚ)

Indirizzo: Akti Al.Koumoundourou 22, Peiraias 185 33, Greece,

e-mail: info@canoekayak.gr;
sito web: https://canoekayak.gr/;

 

INTERNATIONAL CANOE FEDERATION (ICF)

Indirizzo: in Avenue De Rhodanie 54, Lausanne 1007, Switzerland,

e-mail: info@canoeicf.com;
sito web: https://www.canoeicf.com/;

 

2. LEGAL BASIS OF THE PROCESSING

1. We collect and process personal data based on contractual obligation (Project ID:101090437, Call: ERASMUS-SPORT-2022 SCP) in accordance with Article 6, par. 1, letter b) of the GDPR;
   
   
2. The DECK project is co-funded by the European Commission-European Education and Culture Executive Agency (EACEA) - Program ERASMUS+ 2021-2027; therefore, personal data are processed under a legal obligation pursuant to Article 6, par. 1, letter c) of the GDPR and, in particular, based on the obligations under the Program and the Financial Regulation applicable to the general budget of the Union
   
   
3. We collect personal data from website users on the basis of the user's consent in accordance with Article 6 letter a) of Regulation (EU) 2016/679 - (GDPR) in order to provide access to content and services provided by the website www.deckproject.eu and thus achieve the objectives established by the DECK project.
   
   
4. The consent of website users and participants in project activities is also required to circulate the project newsletters.
   
   
5. The personal data collected will be provided to all the project partners and relevant European institutions under contractual obligation in accordance with Article 6, par. 1, letter b) of the GDPR.

 

3. RETENTION PERIOD OF THE PERSONAL DATA

The personal data collected under the DECK project will be stored for a period not exceeding the period necessary to complete the project and for the audit purposes envisaged by the Project "Developing Environmental and Circular Knowledge - DECK" co-funded by the European Commission - European Education and Culture Executive Agency (EACEA) - Program ERASMUS+ 2021-2027 (Project ID:101090437, Call: ERASMUS SPORT-2022-SCP), by European or national legislation and to European institutions. Data will be stored for up to 5 years after the end of the project (until the end of 2030).

 

4. CATEGORIES OF PERSONAL DATA AND PURPOSE OF THE PROCESSING

1. Data of participants in project events
   Registration for events organised under the project requires the collection of a set of participant data, which may include, names, pictures, contact information (e-mail and/or phone number).

2. Data reported by users
   The sending of messages, based on the free, voluntary and explicit choice of the user, to the contact addresses of the DECK Project, the voluntary completion and submission of the forms made available on this website, the voluntary request to receive the newsletter entail the acquisition of the sender's contact data - necessary to provide a response - as well as all the personal data communicated in this manner.

3. Cookies and other tracking tools
   

 

4. Social media
   We use social media platforms to promote events organised under the project and to circulate project results. Each social media platform has its own privacy policy and processes your personal data on a lawful basis.
   
   Facebook
   When you visit the DECK project Facebook page, Facebook recognises your profile and establishes a direct link between your browser and your Facebook profile, and receives information about your IP address visit. You can read Facebook's Privacy Policy for more information (http://www.facebook.com/policy.php).
   
   Instagram
   When you visit the DECK project Instagram page, Instagram recognises your profile and makes a direct link between your browser and your Instagram profile, and receives information about your IP address visit. For more information, you can read Instagram's Privacy Policy (https://privacycenter.instagram.com/policy/version/5601719079934335/)
   
   Twitter
   When you visit the DECK project Twitter page, Twitter recognises your profile and makes a direct link between your browser and your Twitter profile and receives information about your IP address visit. For more information you can read Twitter's Privacy Policy (https://twitter.com/it/privacy).

 

5. RECIPIENTS OF THE DATA

According to legal and contractual obligations related to the project, personal data collected from Project participants may be provided to the following entities:

1. European Commission
2. the European Anti-Fraud Office (OLAF) under regulations no. 883/201316 and no. 2185/9617
3. the European Public Prosecutor's Office (EPPO) under regulation (EU) 2017/1939
4. the European Court of Auditors (ECA) in accordance with Article 287 of the Treaty on the Functioning of the European Union (TFEU) and Article 257 of the financial regulation (EU) 2018/1046.
5. All Project partner (art.1)

 

6. RIGHTS OF DATA SUBJECTS

Data subjects have the right to obtain access to their personal data, as well as the rectification or erasure of such data or the restriction of processing concerning them, and to object to processing (pursuant to Articles 15 to 22 of the Regulation). Please contact one of the partners to submit all the requests to exercise these rights.

 

7. RIGHT TO LODGE A COMPLAINT

If the data subject believes that the processing of personal data concerning them violates the Regulation, they have the right to lodge a complaint with each of the DECK project partners under Article 77 of the Regulation.

 

8. CHANGES TO THIS POLICY

The information in this policy is subject to change. If so, the date related to the "last update" at the bottom of this page will also change. Any changes to this policy will apply immediately with regard to your data.